Department Overview

Accounting Services (AS) primary responsibility is to process general ledger transactions and the reconciliation of university financial accounting processed through the Financial Services office. AS provides control measures to further ensure integrity of financial system transactions.

AS provides leadership to the university community for eCommerce activity and facilitates requests, changes and compliance within the credit card or online payment processing environment. AS manages the pay cycle process and system verification to facilitate the issuance of refunds and/or disbursements for the university and unclaimed property filing.

AS reconciles financial accounting through comparable balancing between KU’s integrated systems for tuition, payroll and direct debit services and Financials In The Cloud subledger modules to the Financials In the Cloud general ledgers: primary Accrual Ledger and secondary Cash Ledger. AS also reconciles to the State of Kansas SMART system at each fund level contributing to successful monthly reviews and fiscal year-end closing. The office handles daily financial system journal entry postings, journal request changes, adjustments, and transfers to the state impacting revenue and expense recognition. Staff engage in various detailed general ledger balancing for KUEA funded financial aid, billings to affiliates for reimbursable costs and payroll deduction distributions.

Various forms used with instructions may be found on the Financial System Resource Center site under Forms > Sharepoint Link

GL Forms to include:

  • Internal Miscellaneous Deposit Form
  • Legacy Payment and Deposit Cancellation Form
  • Journal Request Change Form
  • Outgoing Wire Form

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