DARBI Frequently Asked Questions and Tips


  • How do I re-enter a DARBI invoice that has already been entered and cancelled?
    • Put a # immediately following the invoice number, no spaces.
    • If the invoice needs to be re-entered multiple times add an additional # to the end of the invoice number.
      • Example: Invoice 123456 has been entered and cancelled 3 times; it needs to be entered a 4th time. Enter the invoice number as 123456####
  • How do I know what Business Unit should be used to for an AP Invoice to pay a DARBI invoice?


  • To see the open DARBI invoices use the OTBI report in FITC:
    • AR Open Receivables Non-Project Rpt
  • How can I tell if a payment for a DARBI invoice has been cancelled?
    • Look in OAC using the funding for the payment.
  • Why would a payment for a DARBI invoice be cancelled?
    • Invalid invoice number – the AP invoice number must match the AR invoice except for the # symbol at the end indicating the AP invoice has been cancelled.
    • Duplicate payment – If the AR invoice has already been paid.
    • Credit Memo – if a credit memo was applied to the invoice.
    • Business Unit – if the wrong business unit was used when entering the AP Invoice.
    • Supplier – if the wrong supplier was used.


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