Department Overview

The Financial Accounting & Cash Control Office (FACC) has primary responsibility regarding processing general ledger transactions and reconciliation of university financial accounting processed through the Comptroller’s Office. FACC provides control measures to further ensure integrity of financial system transactions.

FACC manages cash control system processes through overall accountability of bank funds, facilitating departmental deposits, armored courier services, wire and ACH banking services, accounts receivable payments, deposit slips and tamper proof deposit bags. FACC provides leadership to the university community for eCommerce activity and facilitates requests, changes and compliance within the credit card or online payment processing environment. FACC manages the pay cycle process and system verification to facilitate the issuance of refunds and/or disbursements for the university and unclaimed property filing.

FACC reconciles financial accounting through comparable balancing between KU’s integrated systems for tuition, payroll and direct debit services and Financials In The Cloud subledger modules to the Financials In the Cloud general ledgers: primary Accrual Ledger and secondary Cash Ledger. FACC also reconciles to the State of Kansas SMART system at each fund level contributing to successful monthly reviews and fiscal yearend closing. The office handles daily financial system journal entry postings, journal request changes, adjustments, and transfers to the state impacting revenue and expense recognition. Staff engage in various detailed general ledger balancing for student options, international student insurance, federal financial aid awards, KUEA funded financial aid, Perkins/HPSL/LDS Loan programs, billings to affiliates for reimbursable costs and payroll deduction distributions.

Various forms used with instructions may be found on the Financial System Resource Center site under Forms > Sharepoint Link

GL Forms to include:

  • Miscellaneous Deposit Form
  • Internal Miscellaneous Deposit Form
  • Legacy Payment and Deposit Cancellation Form
  • Journal Request Change Form
  • Outgoing Wire Form

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